Evaluating 5 Secure Form Builders for Regulated Industries 

Secure form builders are excellent tools for collecting data within the parameters required by your regulated industry.

Whether you’re doing so to gather feedback about a potential process change or want to get input on the best days and locations for a company picnic, tools that let you build secure forms allow you to do those things and many others.

They also help maintain stringent cybersecurity standards, providing users with an easy way to gather the necessary information without creating unnecessary risks.   

Methodology 

Companies on this list cater to busy or less tech-savvy users by offering low- and no-code form-building capabilities.

Most also have access control features, aligning with the tighter security requirements of businesses in regulated industries.  

The option to create branded forms also helps you maintain a uniform, professional look, strengthening name recognition and overall trustworthiness as people input their information.

These characteristics and others mentioned in more detail below make these options some of the best secure form builders for regulated industries.  

What Is the Best Secure Form Builder for Regulated Industries? 

Compare the top secure form builders for regulated industries to determine which option best suits your needs.  

	DataMotion	Jotform	Docusign	FormAssembly	Formstack
Customizable branding available	Yes	Yes	Yes	Yes	Yes
Low to no-code functionality	Yes	Yes	Yes	Yes	Yes
Integration with existing systems	Yes	Yes	Yes	Yes	Yes
Identity and access- control features	Yes	No	Yes	Yes	Yes

1. DataMotion 

DataMotion provides secure digital exchange solutions that improve how businesses protect and manage sensitive information.

Due to its commitment to robust security and compliance-friendly products, this brand serves numerous tightly regulated industries, including health care and financial services.

The company brings this background to secure form builders with its Smart Secure Forms offering.  

It aligns with enterprise-level security best practices, ensuring compliance with many regulated industries.

Representatives from the business also maintained a security-first mindset when creating this form builder rather than considering it as an afterthought.  

Users building forms can set up multifactor authentication, role-based access control and granular permissions.

The immutable audit logs, submission logs and data residency options provide transparency and facilitate regulatory compliance.

People can also build forms in minutes by importing information from PDFs or using natural language prompts to try generative artificial intelligence-enhanced creation.

The responsive form design capabilities also help people create forms that look great on any device.  

Because Smart Secure Forms integrates with external products, such as electronic health records platforms, Salesforce and Microsoft 365, people’s form submission data can flow directly into those products for easier analysis later.

Recipients can also launch and complete forms within apps, portals or emails, reducing friction through familiar environments.  

2. Jotform  

Jotform is an online form builder used by more than 30 million customers worldwide. The brand offers numerous integration options and customizable features, helping you build forms to fit specific workplaces and needs.

Because the company offers over 10,000 templates and drag-and-drop creation tools, you can save time while making visually appealing, highly secure forms.  

The company stores all forms across a protected, 256-bit Secure Sockets Layer connection. Users can also encrypt the form information during storage and transmission.

In such cases, individuals filling out the forms can only proceed after entering the password correctly.  

With Jotform, security extends to backing up your data, which can be done with a single click. You can then download those backups externally or save them to Jotform’s database.

Whether people need to collect data related to payment information or comply with privacy laws, this brand offers built-in compliance features to facilitate these tasks and many others. Its representatives can also enable customized capabilities.  

Users can set the desired privacy level for form submissions, including making data public, and only provide access for specific individuals.

Enabling two-factor authentication adds a second layer of protection beyond a password.  

3. Docusign  

Although many people know Docusign as a company that offers secure ways to sign documents electronically, it also has a secure form builder.

Because it is a component of the brand’s e-signature products, you can easily create forms that collect respondents’ signatures when required.  

The form-building component operates on the same secure platform used by more than 1 million customers and 1 billion users, thereby establishing name recognition and trustworthiness.

You can also integrate the forms directly into business applications, strengthening branding capabilities and familiarity.

Conditional logic and data validation principles allow the form fields to adapt in real time, ensuring accuracy and dependability.  

People can build forms without coding knowledge by clicking and using the drag-and-drop design functionality.

They can also test different versions of the forms before publication and distribute only the final version after evaluating numerous options.

Built-in features also let users run reports and create data visualizations from information captured through forms, helping them unlock the full value of their insights.  

Government agencies, financial service providers and health care providers are some of the many entities that use Docusign to collect information through secure forms.

The user-friendly design potential helps you follow suit, regardless of your organizational structure or requirements.  

4. FormAssembly 

FormAssembly offers a range of products that help people transition away from manual workflows and embrace automation and AI when building forms.

These offerings adhere to regulations associated with protected information, such as health care data and payment details, making FormAssembly’s forms reliable and compliance-focused.   

You can create branded, enterprise-ready forms in seconds and enjoy the user-friendliness of integrations with popular products, such as Salesforce.

Besides entering AI prompts, you can build forms by uploading PDFs, images, spreadsheet data and other information.

This flexibility brings convenience that aligns with organizational requirements. A sandbox mode allows everything to be tested safely before distribution.  

If your company uses forms built in other platforms, FormAssembly facilitates a smooth migration that gets the job done and reduces risk without disrupting workflows.

AI-assisted compliance features can also check your data collection processes to flag potential privacy or security issues before they attract regulatory scrutiny.

Users can turn off or pause AI features at any time, enjoying control over the creation experience.  

Because this brand offers demos and free trials, it’s easy to see if you’ve found the best secure form builder for regulated industries.

In-depth online resources also help you start creating forms confidently, even if you’re doing it for the first time.  

5. Formstack 

Formstack delivers form-building capabilities to regulated industries, such as health care and financial services.

Over the past nearly two decades, more than 32,000 organizations have utilized this company’s solutions.

These user-friendly products feature AI assistance and no-code features to help professionals get great results without web development knowledge.

People who want to create highly functional forms in less time can try the prebuilt templates.  

Because this company facilitates automation and time-saving potential that reduces IT dependency, its data indicates that users save an average of 17 hours per week.

The form builder also seamlessly integrates with many popular customer relationship management tools and enterprise resource planning platforms, helping professionals do more while working inside familiar interfaces.  

People using Formstack products benefit from best-in-class enterprise security and compliance standards, along with associated features, such as encryption.

The brand’s tools also enable data integrity by minimizing the errors and discrepancies that often emerge when companies become too dependent on manual processes.  

Numerous customization options boost brand identity by allowing people to choose colors, styles and logos when creating forms.

Users can also set parameters for how respondents interact with the content once they receive it, increasing convenience and organizational value. Prefilled links also encourage engagement and timely answers. 

Finding the Best Secure Form Builder for Regulated Industries 

Become more familiar with the top offerings and the aspects that make them stand out from the rest.

As you consider the solutions most appropriate for your organization, think about specifics such as the number of forms you expect to create each year and for which purposes.

Those details will help you narrow the possibilities and make confident decisions.  

Scheduling a sales call, attending a product demonstration or signing up for a trial are ideal ways to learn more about these companies and their form-building platforms before committing to a particular option.

Interacting with the solutions shows you their security features and encourages you to envision using them within your organization.